Do You Need to Hire an Attorney to Record Corporate Minutes?
For most organizations, the process of drafting and recording corporate minutes is a difficult task. Because of this, many opt instead to hire an attorney to record their corporate minutes. But is this a necessary expense? Could you instead handle this task in house? What software solutions are available to help navigate this process?
In this brief article, we’re taking a look at a few simple solutions for recording corporate minutes. Let’s dive right in.
Is an Attorney Absolutely Necessary?
Unfortunately, there is no substitute for having an experienced corporate attorney prepare your corporate minutes. However, there are a number of software options available for people who need help getting started, or simply as a more cost effective alternative.
What About Templates?
Word processing templates have been available for free for some time and offer some help in ensuring that your minutes are properly formatted. A template is, however, only as good as the person taking notes and using the software.
What Web Based Solutions Are Available?
Recently, web based software has become available which provides a more customized solution then a template. For a fee, users can complete an online questionnaire, and the software will create minutes. The ease of use, and quality of the software, however, varies significantly.
Comparing Options—What to Consider
The following is a short feature comparison of what web based solutions are currently available:
|Rocket Lawyer||Legal Zoom||MinuteCreator|
|Creates draft minutes of special and annual meetings of Board of Directors & Shareholders; Managers & Members||Yes||Yes||Yes|
|Drafts Meeting Waivers||No||Yes||Yes|
|Drafts Minutes by Unanimous Consent in proper legal form||No||No||Yes|
|Drafts requests for notices by officers, directors, shareholders, managers, members, as needed||No||No||Yes|
|Drafts Notices of Shareholders, Directors, Manager, and Member Meetings, as needed||No||No||Yes|
|Recommends answers to questionnaire, based on prior answers||No||No||Yes|
|Remembers your answers, allows for as many user sessions as needed without having to re-enter information||No||No||Yes|
|Remembers information previously entered so that you don’t need to re-enter information from meeting to meeting||No||No||Yes|
|Individually addresses documents to each shareholder, director, manager, or member, as needed||No||No||Yes|
|Allows for recording and reporting of votes taken, not just passed items||No||No||Yes|
|Records and reports split votes (when a vote is not unanimous)||No||No||Yes|
|Creates all required signature lines, as needed||No||No||Yes|
|Documents are in correct legally form, using correct language||No||No||Yes|
|Documents can be edited offline using MS Word||No||Yes||Yes|
|Online help||No||Yes||Yes – 24 hour call back|
|Live help||No||Yes||Yes – 24 hour call back|
|Contains advertisements or Ties to sell you other services||Yes||Yes||No|
Making a Decision
Ultimately, your decision to use web based solutions or to hire an attorney is yours to make. And while no software can substitute for the advice of a lawyer, it can streamline the process of recording minutes and cut through the disorganization so often associated with this task.
If you’re ready to free yourself from expensive attorney fees and want to make the process of recording minutes much easier, then consider Minute Creator. As you can see from the chart above, we offer excellent customer service, easy retrieval and recording, and never advertise to you. If you have additional questions about our software, we’d love to hear from you. We can help you make the best decision for your company.
Minute Creator can help. This simple software tool can help your corporate secretary stay on top of requests for notice, minutes, and so much You can now use MinuteCreatorTM to draft, store, upload, and retrieve your minutes right from your office or home. Click here to learn more.
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